Account and settings

Updating your profile

MileLedger uses Google Sign-In exclusively for account authentication. Your display name and profile photo are pulled directly from your Google account. To change them, update your Google account and they will reflect in MileLedger after your next sign-in.

Appearance and language

MileLedger supports three appearance modes (Automatic, Light, Dark) and four languages: English, Français (French), Español (Spanish), and Deutsch (German). These preferences are stored in the app and sync to your other devices if you are signed in.

Accessibility settings

MileLedger includes five in-app accessibility toggles that work independently of your iOS system accessibility settings. You can enable any combination to make the app more comfortable to use.

Notification preferences

MileLedger sends four types of local notifications. You can enable or disable each type individually in Settings. All notifications are local (on-device) — MileLedger does not send push notifications from a server.

Security and sign-in

MileLedger uses Google Sign-In as its only authentication method. There are no separate MileLedger passwords. Account security is managed entirely by Google — enabling 2-Step Verification on your Google account is the primary way to protect your MileLedger data.

Backup and restore

MileLedger lets you export a JSON backup of your core local records at any time — no subscription required. It covers drives, expenses, vehicles, Saved Places, Smart Routes, Work Hours, rates, and purposes. Receipt images, app settings, budgets, recurring rules, custom categories, and merchants are not in the file. Cloud sync (when signed in) is a separate mechanism.

Deleting your account and data

You can wipe all local data from your device at any time without contacting support. If you are signed in, you can also request deletion of your cloud data. Both actions are irreversible — export a backup first if you want to keep a copy.

Privacy and data storage

MileLedger is designed local-first: all your drives, expenses, and settings live on your device by default. Cloud sync via Firebase is optional and only activates when you sign in with a Google account. MileLedger does not sell your data.

Sync and cloud backup

Cloud sync in MileLedger is free for all signed-in users. It uses Firebase to keep your drives, expenses, vehicles, and settings consistent across your phone and the MileLedger web app. Sync starts automatically when you sign in and runs in the background.