Feature
Expense Management
One ledger for merchants, categories, receipts, and business versus personal spend.
Why teams rely on expenses
See the month at a glance: total spend, business versus personal split, and every merchant in one searchable list. Filter by category, jump to expenses still missing a receipt, and keep reimbursable items tied to the trips that produced them so you are ready when tax season or your accountant asks.
- Search merchants, notes, and categories without digging through spreadsheets
- Month totals with a clear business and personal breakdown
- One-tap filters for meals, fuel, supplies, and missing receipts
- Link expenses to trips so mileage and spend stay connected
Expenses
October
$135.00
$55.00 business · $80.00 personal3 expenses
Today
Lenovo
Other · 8:25 AM
$55.00
Business
City Garage
Parking · 4:35 AM
$25.00
Personal
Uber Eats
Meals · 12:10 PM
$55.00
Personal
In detail
How expenses works in practice
A single searchable ledger
Expenses live in one list you can search by merchant, note, or category. Month headers and totals show how the period is shaping up without exporting to a spreadsheet every Friday.
Business versus personal tags keep reimbursable and deductible candidates separate from household spend that happened to run through the same card.
Filters that match how you actually work
Jump to meals, fuel, supplies, or custom categories when you need a slice of the month. The missing-receipt filter surfaces business expenses that still need an attachment—useful before a reimbursement deadline or quarterly check-in.
Edit any expense later: amount, category, categorization, notes, and attachments. Corrections are part of normal bookkeeping, not a special “fix later” pile.
Connect spend to the miles that earned it
When an expense belongs to a client visit or job-site day, linking it to the related trip keeps mileage and spend in one narrative. That connection makes reports easier to explain and reduces the “which day was this for?” scramble in March.
Free plans include a capped number of expense records; Premium removes the ceiling so high-volume months do not force you into a second app.
Ready to try expenses?
MileLedger is available as a phone app. Start on Free, upgrade in-app when you need unlimited automatic drives, PDFs, or cloud sync.
