Is the IRS rate required for employer reimbursement?

No. Employers may set their own rates under company policy. Many use the IRS rate as a convenient reference, but reimbursement rules are not the same as tax deduction rules.

Can I download a statement without creating an account?

Yes. CSV and PDF exports work in your browser with no MileLedger signup required.

Does reimbursement equal a tax deduction?

Not necessarily. Accountable-plan reimbursements, taxable stipends, and self-employed deductions follow different frameworks. Ask payroll or a tax professional which applies to you.

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Mileage Reimbursement Calculator

Calculate mileage reimbursement for one or more trips using today’s IRS business reference rate or a custom employer rate. Download a CSV or PDF statement without signing up.

Calculate mileage reimbursement

Rate sourceRate ($ per mile)Using 76¢/mi from IRB 2026-29 / Announcement 2026-11

Employer reimbursement is a workplace policy question. Tax deductions (for example, self-employed standard mileage) follow different rules. Do not treat a reimbursement total as a deduction amount.

Trips

Trips: 2
Total miles: 60 mi
Reimbursement: $45.60

Reimbursements need records, not just a total.

Keep trip purpose, dates, and miles organized in MileLedger before you submit expenses.

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How this tool works

Add each trip’s date, purpose, and miles. Choose an IRS reference rate (based on today’s published business rate) or enter your employer’s per-mile rate. The tool multiplies miles by the selected rate and totals the statement.

Calculation methodology

Formula: reimbursement = Σ (trip miles × selected rate).

The IRS option is a convenience reference only. It does not create an accountable plan or determine tax treatment of payments.

Worked example

Two trips totaling 60 miles at a $0.76 employer rate → estimated reimbursement of $45.60.

Frequently asked questions

Is the IRS rate required for employer reimbursement?: No. Employers may set their own rates under company policy. Many use the IRS rate as a convenient reference, but reimbursement rules are not the same as tax deduction rules.
Can I download a statement without creating an account?: Yes. CSV and PDF exports work in your browser with no MileLedger signup required.
Does reimbursement equal a tax deduction?: Not necessarily. Accountable-plan reimbursements, taxable stipends, and self-employed deductions follow different frameworks. Ask payroll or a tax professional which applies to you.

Authoritative sources

IRS standard mileage rates

Estimates only. MileLedger does not provide tax, legal, or accounting advice. Confirm rates, eligibility, and filing positions with a qualified professional.