MileLedger

Applies to: Phone

Associating expenses with a vehicle

Expenses in vehicle-related categories — such as Fuel, Parking, Tolls, Charging, Maintenance, Repairs, and Insurance — can be linked to a specific vehicle. This keeps your per-vehicle cost records organised and supports accurate reimbursement tracking.

Steps

  1. 1

    Add or edit an expense

    In the Expenses tab, tap + to add a new expense, or tap an existing expense and then Edit.

  2. 2

    Choose a vehicle-related category

    Select a category such as Fuel, Parking, Tolls, Charging, Vehicle Maintenance, Repairs, or Insurance. For these categories, the expense editor shows a Vehicle field.

  3. 3

    Select the vehicle

    Tap the Vehicle field to open the picker and choose the vehicle this expense belongs to.

  4. 4

    Save

    Tap Save. The expense is now associated with the selected vehicle.

Expected results

  • The vehicle name appears on the expense detail screen.
  • The expense is included in per-vehicle expense views (if available for your version).

Important notes

  • Not all expense categories show a Vehicle field. Categories unrelated to vehicle operation (e.g., Software, Lodging) do not prompt for a vehicle.
  • Associating an expense with a vehicle does not automatically categorize it as a business expense. Set the categorization field separately.

Related articles

Still stuck? Contact support or browse Vehicles.