Applies to: Phone
How to add an expense
Create a new expense in MileLedger by tapping the add button, filling in the required fields, and saving. Free accounts can store up to 10 expenses total; Premium accounts are unlimited.
Prerequisites
- You must be signed in to create or save expenses.
- Free plan: up to 10 total expenses. Upgrade to Premium for unlimited storage.
Steps
- 1
Open the Expenses tab
Tap the "Expenses" icon in the bottom navigation bar.
- 2
Tap the add button
Tap the "+" button in the top-right corner to open the new expense editor.
- 3
Enter the amount
Type the total amount you paid. Use the currency selector to change the currency if needed — MileLedger will record the foreign amount and convert it to your home currency using the exchange rate you enter.
- 4
Choose a category
Select a built-in category (such as Meals, Fuel, or Lodging) or a custom category you have created. Tap "Category" and pick from the list.
- 5
Set business or personal
Toggle the purpose between "Business" and "Personal" to categorize the expense for reporting.
- 6
Add merchant details (optional)
Enter the merchant or vendor name so this expense appears correctly in summaries and reports.
- 7
Fill in additional fields (optional)
Add notes, payment method, card last 4 digits, receipt number, tax, tip, subtotal, discount, fees, attendees, reimbursable flag, vehicle association, and line items as needed.
- 8
Attach a receipt (optional)
Tap "Add Attachment" to attach up to 12 images or PDFs to this expense.
- 9
Link to a trip (optional)
Tap "Link Trip" to associate this expense with one of your 40 most recent trips.
- 10
Save
Tap "Save" to record the expense. It will appear in your expense history immediately.
Expected results
- The expense appears in your expense history with the correct amount, category, and date.
- If you linked a trip, the expense is visible from that trip's detail screen.
- Parking and toll expenses linked to a trip can sync their amounts in cents to that trip.
Important notes
- You must be signed in to save expenses. Guest mode does not support expense storage.
- Free accounts are limited to 10 total expenses. You will be prompted to upgrade when you reach this limit.
- The web Expenses page is view-only; expenses can only be created and edited in the iOS app.
Related articles
- How to edit an expense · Expense management
- Expense categories · Expense management
- Attaching receipts to an expense · Expense management
- Linking an expense to a trip · Expense management
- How expense totals are calculated · Expense management
- Budgets and spending alerts · Expense management
Still stuck? Contact support or browse Expense management.