Using MileLedger's free web calculators

The MileLedger free tools are standalone web calculators designed for people who drive for work, run a small business, or need to document expenses. They cover mileage deductions, reimbursements, gas costs, vehicle operating costs, receipt summaries, contractor job profit, and more.

Each tool is available at /resources/tools and can be used independently — you do not need a MileLedger account or the phone app.

Enter your numbers directly in the browser. The tools calculate results instantly as you type. Where a tool references IRS mileage rates, it uses the official published rates for each period — including mid-year rate changes such as the 2026 business rate change from $0.725 to $0.76 per mile on 1 July 2026.

Results shown are estimates based on the inputs you provide. The tools do not connect to external data sources, and no inputs are saved between sessions — refreshing the page clears your entries.

Several tools let you download results as a CSV file or a formatted PDF. Downloads happen in the browser and are saved to your device — files are never uploaded to MileLedger's servers.

CSV files open in any spreadsheet application (Excel, Google Sheets, Numbers). PDFs are formatted for printing or sharing with an accountant or employer.

All tools produce estimates only. Results are not tax advice, legal advice, or a guarantee of deductibility. IRS mileage rates are published by the IRS and are subject to change; always verify the current rate at irs.gov before filing. Consult a qualified tax professional for advice specific to your situation.

IRS Mileage Deduction Calculator — estimate your standard mileage deduction by date range.

Mileage Reimbursement Calculator — calculate employer reimbursements for one or more trips.

Free Mileage Log Generator — build and export a complete trip log with IRS-standard fields.

Business vs. Personal Mileage Calculator — split miles by type and see your business-use percentage.

Standard Mileage vs. Actual Expenses Calculator — compare the two main vehicle deduction methods.

Gas Cost Calculator — estimate fuel gallons and cost for any trip.

Self-Employed Expense Deduction Estimator — organize common business expense categories.

Receipt Organizer & PDF Generator — build a receipt summary list and export a PDF.

Delivery Driver Mileage Calculator — model multi-day gig driving with earnings and costs.

Vehicle Cost Per Mile Calculator — calculate true operating cost per mile.

Contractor Profit Per Job Calculator — estimate job profit and margin after all costs.

Quarterly Business Expense Summary Generator — build a quarterly expense report and export it.

The free tools are great for one-time estimates and retrospective calculations. MileLedger's phone app keeps your records current year-round — logging every business drive automatically, attaching receipts to expenses, and exporting tax-ready reports in seconds. The app works offline and syncs to the web app at /app so your data is always available.